Jefferson University Hospitals

Preparing for Your Visit

If you decide to receive your radiation therapy at the Bodine Center for Radiation Therapy/Sidney Kimmel Cancer Center at Jefferson, you'll need to know about registration and the CT simulation process.

After your consultation appointment, talk with your physician to schedule your CT simulation treatment planning procedure. If you need to reach your physician, call 215-955-6702.

You should plan to be at the Bodine Center for your CT simulation appointment for approximately 1 to 3 hours.

A CT simulation is a specialized CT scan that helps your physician know where your tumor is located. Contrast or dye may or may not be given before your CT simulation.

The CT scan you will receive during your simulation is different than a diagnostic CT scan, because it is used specifically by your radiation therapy team to create a treatment plan that is customized just for you.

About the Registration Process

  • When you arrive for your CT simulation appointment, you will come to the front desk in the Bodine Center for Radiation Therapy.
  • The front desk staff will direct you to the registrar, who will record your insurance information, collect referrals (if required) and co-payments at this time.
  • After the registrar receives all the information we need, you will be directed to take the elevator to the 'B' level for your CT simulation appointment.
  • When you arrive on the 'B' level, you will go to the reception area.
  • The receptionist on the 'B' level will verify your name and date of birth.
  • A barcode will printed for you, which you will need to bring to ALL of your radiation therapy appointments. This barcode is used for identification purposes.
  • After the receptionist hands you your barcode, you will be given your changing instructions, shown the changing area and then directed to the nurses' station.

About CT Simulation

  • After you've arrived at the nurses' station, a nurse will ask for your name and date of birth.
  • At this time, the nurse will check if your consent for radiation treatments is signed. If not, the nurse will call your physician to explain the consent and ask for your signature.
  • If you have questions about your radiation treatment, you may be able to speak with your physician before your CT simulation appointment.
  • After your signature on the consent form is verified, the radiation therapists will greet you, ask your name and date of birth and escort you to the CT treatment planning room.
  • A digital picture will be taken of your face for identification purposes.
  • Sometimes, your physician will give the therapist an order to make a positioning or custom mold for you. This will be used during your daily treatments. If a device is needed, the therapist will make it at this time and explain how it is made and why it is being used.
  • Sometimes additional therapy team members may be called in to check the positioning device. The therapist will introduce these team members to you.
  • The therapist will help position you on the CT table.
  • If your physician requires you to have a CT scan with contrast, you will be given a questionnaire to see if you can have the dye. Contrast is dye that is used to show the physician where the tumor is located.
  • The therapist will tell you when the CT scan is ready to start and then you will be asked to leave the room.
  • The CT scan will begin. It is quick and painless.
  • Afterwards, photos will be taken of the treatment area and small marks will be made on your body to identify the area of treatment. These photos and marks ensure the therapist will position you correctly for your daily treatments.
  • Next, the therapist will help you off of the CT table.
  • If you have any questions, the therapist or your physician will be able to answer them for you.
  • The therapist will then work with you to schedule your next appointment, which will be a trial run of your treatment plan. This trial run is also called port filming.
  • The trial run appointment is made for certain times on specific days, depending on your physician's schedule.
  • Between your CT simulation and trial run appointment, your radiation therapy team members work together to create a personalized treatment plan for you.
  • In most cases, after your trial run is complete and approved by your physician, you will schedule your regular treatment appointment time with your therapists.
  • If anything at all is unclear to you, please ask our staff and they will do their best to answer your questions.

Prior to Your Exam

  • Please do not take blood thinning medication five days prior to your procedure. This includes aspirin, ibuprofen, Advil, Motrin, etc. Tylenol is the only over-the-counter medication you can take. If you take a prescribed blood thinning medication, please check with your doctor prior to stopping use; this includes aspirin.
  • Drop off outside films at least five days prior to your scheduled procedure. (Hours: Monday through Friday, 8 a.m. to 4:30 p.m.)
  • All female patients coming in for this exam should wear a tight bra.

Send messages to your doctor's office, request prescription refills and more with Jefferson Health My Chart.

On the day of your mammogram

  • Bring all previous mammogram/ultrasound films if NOT done at Jefferson-Honickman Breast Imaging
  • Bring your prescription for your mammogram (from your MD or NP)
  • Bring your insurance cards
  • Bring a photo ID
  • Arrive 15 minutes early to complete any needed paperwork
  • Do not wear deodorant, powder, cream or talc on your breast or underarms
  • Inform the scheduler if you have implants or if you are breastfeeding

Send messages to your doctor's office, request prescription refills and more with Jefferson Health My Chart.

Thank you for choosing Jefferson. Before you arrive for your first appointment with Radiation Oncology, please print and fill out the Health Assessment form (PDF) as well as the JUP Communication of Protected Health Information form (PDF).

Your First Visit with a Breast Medical Oncologist

  • Wear comfortable clothing
  • You will start with Registration - Plan to arrive 20 minutes prior to your scheduled appointment to complete this process
  • Our medical oncologists will review all your health information and perform a physical exam
  • Treatment recommendations will be discussed
  • Additional testing and/or surgery will be arranged if decided on
  • Expect to be with us for 2 hours

Gather Your Information

We will request specific information from you based on your symptoms, diagnosis and any prior treatments. If you have not submitted this information electronically or faxed, please bring it with you to your appointment.

  • New Patient Packet - Complete this form prior to seeing your physician
  • Bring all breast imaging studies, both films and reports including:
    • Mammograms
    • Breast ultrasound
    • Breast MRIs
    • Breast biopsies
  • Bring all pathology reports and slides
  • Bring all diagnostic imaging studies, both films and reports including:
    • Bone scans
    • CT scans
    • MRIs
    • PET scans

Breast imaging studies and pathology slides and reports only needed if NOT done at Jefferson University Hospital or Methodist Hospital.

What to Bring With You

  • Valid photo identification, such as a driver's license or passport. We cannot register you without a valid photo ID.
  • All health insurance and prescription insurance cards
  • Co-pays
  • Referrals (if your insurance plan requires)

Other Items to Consider Bringing

  • Your appointment schedule and other materials we have sent you
  • The enclosed driving and parking directions from your new patient packet
  • A small notebook for writing notes and questions
  • Something to keep you warm such as a sweater, jacket or shawl. Wear comfortable clothing and shoes.
  • A book or magazine

Office Locations

Our breast medical oncologists have the opportunity to see you in multiple locations. Upon scheduling, please verify the location of your appointment.

Jefferson University Hospital
Medical Office Building
1100 Walnut Street (corner of 11th and Walnut Streets)
Breast Care Center, 3rd Floor
Philadelphia, PA 19107

Jefferson University Hospital
925 Chestnut Street
3rd and 4th Floors
Philadelphia, PA 19107

Methodist Hospital
Department of Medical Oncology
1300 Wolf Street
2nd Floor
Philadelphia, PA 19148

Nazareth Hospital
2701 Holme Ave.
Suite 302
Philadelphia, PA 19152

Chestnut Hill
8815 Germantown Ave.
Suite 16
Philadelphia, PA 19118

Plymouth Meeting
600 W. Germantown Pike
Suite 125
Plymouth Meeting, PA 19462

Parking

Please visit the following locations closest to our offices for reduced rates:

  • Hamilton Building Garage on 11th Street between Walnut and Locust Streets
  • LAZ Parking Garage on 10th and Chestnut Streets connected via a bridge to Jefferson Hospital
  • Jefferson Hospital of Neuroscience Garage on 9th Street between Walnut and Locust Street

Send messages to your doctor's office, request prescription refills and more with Jefferson Health My Chart.

  • Wear comfortable clothing
  • You will start with Registration
  • Our surgeon will review all your health information and perform a physical exam
  • Treatment recommendations will be discussed
  • Additional testing and/or surgery will be arranged if decided on
  • Expect to be with us for two hours

Gather Your Information

We will request specific information from you based on your symptoms, diagnosis and any prior treatments. If you have not submitted this information electronically or faxed, please bring it with you to your appointment.

  • New Patient Packet - Complete this form prior to seeing your physician
  • Initial Visit Questionnaire (included in new patient packet)
  • Bring all breast imaging studies, both films and reports including:
    • mammograms
    • breast ultrasound
    • breast MRIs
    • breast biopsies
  • Pathology reports and slides
  • All diagnostic imaging studies, both films and reports including:
    • bone scans
    • CT scans
    • MRI’s
    • PET scans

Please Note: Breast imaging studies and pathology slides and reports only needed if not done at Jefferson or Methodist hospitals.

What to Bring With You

  • Valid photo identification, such as a driver’s license or passport - We cannot register you without a valid photo ID
  • Co-pays
  • Referrals (if your insurance plan requires)

Other Items to Consider Bringing

  • Your appointment schedule and other materials we have sent you
  • The enclosed driving and parking directions from your new patient packet
  • A small notebook for writing notes and questions
  • Something to keep you warm such as a sweater, jacket or shawl
  • Wear comfortable clothing and shoes
  • A book or magazine

Breast Surgery Office Locations

Our breast surgeons have the opportunity to see you in multiple locations. Upon scheduling, please verify the location of your appointment.

Jefferson University Hospital
Medical Office Building
1100 Walnut Street (corner of 11th and Walnut Streets), 3rd Floor
Philadelphia, PA 19107

Parking
Jefferson University Hospital has affiliations with the following parking garages for reduced rates:

  • Hamilton Building Garage on 11th Street between Walnut and Locust Streets
  • LAZ Parking Garage on 10th and Chestnut Streets connected via a bridge to Jefferson Hospital
  • Jefferson Hospital of Neuroscience Garage on 9th Street between Walnut and Locust Street

Methodist Hospital
1300 Wolf Street, 1st Floor
Philadelphia, PA 19107

1100 Wolf Street
Surgery Department
1st Floor
Philadelphia, PA 19148

Parking

  • Methodist Hospital has an on-site parking lot

Send messages to your doctor's office, request prescription refills and more with Jefferson Health My Chart.

Before your visit with Jefferson's Breast Cancer Survivorship Program, here's what you can expect:

  • Opportunity to meet with a nurse practitioner, nurse and social worker
  • Completion of an individualized cancer treatment summary and follow-up plan of care
  • Copy of your care plan will be shared with other healthcare providers involved in your care, including your primary care provider, radiation oncologist, surgeon, and/or medical oncologist
  • Review of your medical history and a physical examination
  • Assessment to detect recurrence of cancer
  • Identification and management of the physical and psychosocial effects of breast cancer treatment
  • Screening referrals for other cancers
  • Health Promotion recommendations
  • Referrals to support and education programs and other services including lymphedema therapy, complementary and alternative medicine, genetic counseling, sexual health and counseling

Send messages to your doctor's office, request prescription refills and more with Jefferson Health My Chart.